**Job Posting: Bookkeeper – The Choice Project (82-Day Fixed-Fee Contract)**
**Program:** The Choice Project
**Position Type:** Contract | Fixed Fee
**Duration:** 82 Days
**Start Date:** 2/16/2026
### **About The Choice Project**
The Choice Project is a youth-centered program focused on leadership development, decision-making, and creative media arts. The program operates on a fixed timeline and grant-funded budget and requires accurate, transparent financial tracking to ensure compliance, accountability, and smooth daily operations.
### **Role Overview**
We are seeking a reliable and detail-oriented **Bookkeeper** to manage the financial records of The Choice Project during its 82-day program cycle.
This role is responsible for maintaining accurate bookkeeping, tracking program expenses, supporting budget compliance, and preparing financial summaries aligned with grant requirements.
This is a **fixed-fee contract position** with defined deliverables.
### **Key Responsibilities**
**Program & Grant Accounting**
* Track and code all program-related expenses, including supplies, staffing, vendors, and program activities
* Monitor spending against the approved program budget
* Maintain organized financial records for grant compliance and audits
* Reconcile vendor invoices and resolve discrepancies
**Billing & Payments**
* Process payments to vendors and contractors
* Track reimbursements and program-related disbursements
* Maintain accurate records of receipts and supporting documentation
**General Bookkeeping**
* Record daily financial transactions
* Perform bank and credit card reconciliations
* Maintain a clean and accurate chart of accounts
* Support payroll tracking or stipend documentation (if applicable)
**Reporting & Compliance**
* Prepare periodic financial summaries and expense reports
* Support grant reporting requirements and documentation requests
* Assist with basic tax or compliance-related record preparation, as needed
**Software & Systems**
* Use accounting software such as **QuickBooks Online** or similar
* Maintain spreadsheets and reports using **Microsoft Excel**
* Ensure secure handling of financial data and documentation
### **Qualifications**
* Minimum **3 years of bookkeeping experience**, preferably with nonprofits, grant-funded programs, or education/youth programs
* Strong understanding of **budget tracking and grant compliance**
* Proficiency in **QuickBooks Online** and Microsoft Excel
* High attention to detail and strong organizational skills
* Ability to work independently and meet fixed deadlines
* Excellent communication and documentation skills
### **Compensation**
* **Fixed-fee contract** for the full 82-day program period
* 50 hrs × $90 = $4,500
* 6-7 hours weekly
* Payment structure and deliverables will be outlined in the contract
### **How to Apply**
Interested candidates should submit a brief resume highlighting relevant bookkeeping and grant experience. Selected candidates may be asked to provide examples of prior nonprofit or project-based financial work.
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