Job Description

Here we move fast, think big, and expect excellence. Our culture is competitive, performance-driven, and built on accountability. We are looking for a sharp, highly organized Virtual Assistant who thrives in a high-speed environment and takes ownership without being micromanaged. The (VA) will play a critical role in supporting our sales and operations teams. This person will help ensure deals move smoothly, communication stays tight, and nothing falls through the cracks.

Experience in transaction coordination is highly preferred — but not required for the right high-output, detail-oriented operator.

• Assist with real estate transaction coordination tasks
• Manage contracts, documents, and compliance tracking
• Track deal timelines and ensure deadlines are met
• Communicate with title companies, buyers, sellers, and internal teams
• Maintain Salesforce (CRM) accuracy and update deal status in real-time
• Support disposition and acquisition teams with administrative needs
• Monitor shared inboxes and ensure fast, professional responses
• Organize digital files and maintain structured documentation systems
• Identify process gaps and proactively suggest improvements

What We’re Looking For

• Strong organizational skills and attention to detail
• Ability to handle multiple deadlines simultaneously
• Fast response time and strong written communication
• High sense of urgency
• Self-starter with minimal need for oversight
• Comfortable in a high-performance, fast-paced culture
• Tech-savvy (Google Suite, Salesforce, Docusign , etc.)

Preferred:

• Experience in real estate operations or transaction coordination
• Familiarity with contracts, escrow processes, and title timelines
• Experience supporting sales teams
• Someone that takes pride in clean files, tight communication, and operational excellence.

Why Join Vertigo

• High-growth environment with real opportunity to grow
• Direct exposure to real estate investment operations
• Performance-driven culture
• A team that works hard and wins together

The Details

• OTE: $45,000+
• In office/Hybrid full-time role
• Medical and Dental benefits offered
• Wellness perks

Job Tags

Similar Jobs