Job Description
Company:
Description:
The Human Resources Associate is responsible for supporting the day-to-day operations of the Human Resources department. They serve as a key contributor in areas of employee onboarding and learning, hiring, employee relations, and benefits administration, with a continued focus on maintaining our Best Places to Work culture.
ESSENTIAL FUNCTIONS
- Talent Acquisition and Onboarding
- Work with regional Talent Acquisition partners to execute recruitment strategies through networking, social media, local college/university relationship building and other creative methods for attracting talented candidates
- Create and manage job postings
- Conduct initial screenings and make recommendations for further consideration to hiring managers
- Partner with Talent Acquisition and L&D Programs team on annual internship program in collaboration with local leadership
- Assist local leaders and colleagues with questions and guidance on hiring/onboarding process
- Work with TA team members and local decision makers on interview scheduling
- Administer screening procedures (assessments, background checks, reference checks etc.)
- Employee onboarding in partnership with hiring managers and the operations team members
- Facilitate new hire orientation process
- Communicate new hire information to payroll
- Complete I-9 and e-verification of all new employees within three days of hire
- Conduct 60-day check-ins with new hires
- Proactively work with managers and colleagues to address employee performance issues, report complaints to regional HR leadership, and provide guidance to local leadership and people managers on appropriate resolution.
- Support performance management process that ensures ongoing feedback and development opportunities, and work with people managers on effective use of the program
- Escalate significant employee relations issues and formal performance counseling process to regional HR leadership
- Collaborate with regional HR team to ensure compliance with West practices and policies
- Administer OSHA and workers’ compensation programs
- Support Office Leaders with local emergency action plan, including coordination of any first aid, or first responder training
- Identify employee development needs, and support the development and delivery of companywide learning strategies and programs in partnership with Learning & Development
- Effectively promote and publicize learning opportunities available to colleagues
- Support of annual mentorship program as needed
- Assist with administration-related inquiries from West region HR team and national MMA team
- Maintain current employee files, including filing of documents
- Administer HR systems
- Train employees on systems
- Fully utilize HR applications to the company’s advantage.
- Recommend /implement new policies and procedures to improve HR department efficiency
- Create and distribute reports for local management as necessary or requested
- Assist Regional Learning & Development Team with program administration
- Update and communicate changes of policies and procedures as necessary
- Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
- Manage exit process for employment terminations
- Colleague Communication and Committee Membership
- Support and participate in local culture initiatives.
- Engage local colleagues in office activities
- Communicate well-being programs and assist with onsite well-being related educational opportunities
- Support and participate in local community service events
- Additional responsibilities necessary to successfully complete role
- Provide back-up support to other HR team members
- Any other duties that may be assigned
KNOWLEDGE, SKILLS & ABILITIES
Successful candidate will be an outgoing, service-oriented individual with high personal standards and a hands-on work style. This position requires an individual who is comfortable working at a varying pace, managing multiple tasks and deadlines simultaneously, adjusting priorities often, and managing frequent interruptions.
This position interacts with and provides service to a large group of colleagues and external vendors. The Human Resources Associate must be positive and approachable, and work effectively with diverse personalities. In addition, the following is required:
- Minimum 2 years’ experience working within a fast paced, service oriented, professional team environment with responsibilities directly related to the above is required; previous HR experience preferred
- BA or BS degree majoring in Industrial Psychology, Organizational Development or Human Resources; or Certification in Human Resource Management through a PHR/SPHR accredited educational program or professional organization preferred
- Strong knowledge of multiple human resource disciplines to include federal and state labor laws, wage and hour regulations, employee relations, recruitment, and benefits and compensation administration
- Proficient in the use of MS Office software (Outlook, Word and Excel) and the Internet
- Exceptional verbal, written and communication skills
- Must be well organized, dependable and team oriented with the ability to prioritize, maintain a high level of confidentiality, and work effectively with all departments.
- Valid driver’s license and reliable transportation required
WORK ENVIRONMENT & PHYSICAL DEMANDS
- May require occasional weekend or evening availability for special volunteer events.
- Requires ability to travel regularly to all MMA Hawaii offices and work onsite for the majority of the day.
- This position requires work in an office environment with significant use of a computer and ability to communicate with employees both verbally and in writing.
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Job Tags
Internship, Local area, Afternoon shift