Job Description

A California-based law firm is seeking a highly organized and proactive Human Resources Assistant to support the day-to-day operations of the Human Resources Department.

The Human Resources Assistant provides essential administrative and operational support across core HR functions, including recruitment, onboarding, benefits administration, HRIS data management, compliance, employee records maintenance, and responding to general employee inquiries. This role is an excellent opportunity for a motivated professional to build and advance a career in Human Resources within a collaborative, fast-paced law firm environment.

RESPONSIBILITIES:

Recruitment & Onboarding Support

• Post job openings and manage applicant tracking systems.

• Coordinate interview scheduling and candidate communications with recruiters and hiring managers.

• Assist with pre-employment processes, including background checks, reference checks, and I-9 documentation.

• Support new hire onboarding and orientation logistics.

HR Operations & Administration

• Maintain accurate, up-to-date, and compliant employee records and files.

• Enter and update employee data in HRIS systems, including job changes, compensation updates, and departmental transfers.

• Track employee status changes, leaves of absence, and other personnel actions.

• Prepare HR reports, employee rosters, and compliance-related documentation.

Benefits & Employee Support

• Respond to general benefits inquiries and escalate complex issues to appropriate HR contacts or vendors.

• Assist with benefits enrollment and support open enrollment communications and materials.

• Serve as a point of contact for routine employee questions and direct employees to appropriate resources.

Compliance & Special Projects

• Maintain strict confidentiality of sensitive HR information and ensure compliance with firm policies and employment laws.

• Monitor required training completions and other compliance-related activities.

• Support HR initiatives such as policy updates, audits, employee events, recognition programs, wellness initiatives, and internal HR communications (e.g., intranet updates).

• Perform additional duties and special projects as assigned to support departmental needs.

QUALIFICATIONS

• Associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.

• 1–2 years of Human Resources experience, preferably in a law firm or professional services environment.

• Strong organizational skills with exceptional attention to detail.

• Excellent written and verbal communication and interpersonal skills.

• Ability to manage multiple priorities, meet deadlines, and work with a sense of urgency.

• Professional, proactive, and team-oriented approach with a strong customer service mindset.

• Proven ability to handle confidential information with discretion.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Experience with HRIS platforms such as ADP, Paycom, Workday, or similar systems.

• Working knowledge of employment law fundamentals and HR best practices.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• This role requires regular, on-site attendance and is designated as a fully in-office position; remote or hybrid work arrangements are not available.

• Ability to lift and carry items up to 25 pounds, including office supplies, files, mail bins, and packages.

• Frequent walking, standing, and bending, particularly during onboarding support, meeting preparation, or material organization.

• Ability to remain seated for extended periods while performing computer-based and clerical tasks.

• Regular use of a computer, including extended periods of typing and viewing a monitor.

• Operation of standard office equipment, including copiers, scanners, printers, and multi-line phone systems.

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