Job Description
We are looking for a proactive, tech-savvy Administrative Assistant to be the heartbeat of our office. In this role, you will be the primary support for our agents and management team, ensuring that every phone call, sales transaction, and listing is handled with precision. If you are someone who thrives in a fast-paced environment and enjoys being the "go-to" person for problem-solving and office logistics, we want to meet you.
Your Impact Front Desk & Communication
- Be the Face of the Office: Answer and screen calls, take meticulous messages, and provide essential information to callers.
- Master the Flow: Efficiently route mail, emails, and voice messages to the correct parties and manage all outgoing USPS, UPS, and messenger services.
Transaction & Financial Support
- Drive the Deal: Partner with the Office Manager to process vital sales and rental paperwork, ensuring every file is tracked, scanned, and filed correctly.
- Financial Integrity: Manage office invoices and assist the Senior Managing Director (SMD) with monthly expense reports and payment submissions.
Agent & System Support
- Systems Expert: Become the resident pro on our proprietary systems, assisting agents with marketing collateral, listing databases, and digital deal submissions.
- Market Reporting: Maintain our office exclusive listings and generate the weekly and monthly spreadsheets that keep our team informed.
Office Operations & Admin
- Meeting Lead: Attend sales meetings (virtually) to produce and distribute accurate minutes.
- Workspace Management: Keep the office humming by managing inventory (supplies/beverages), coordinating facility repairs, and ensuring all office equipment is mission-ready. Please email tiffany.emmell@randstadusa if you are interested!
salary: $21 - $22 per hour
shift: First
work hours: 9 AM - 6 PM
education: No Degree Required
Responsibilities
Front Desk & Communication - Answer calls, screen calls, take accurate messages, and provide information to callers.
- Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
- Process outgoing USPS mail, UPS and messenger services.
Transaction & Financial Support - Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
- Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
- Assist SMD with submission of monthly expense reports.
Skills
- Scheduling
- Organizational Skills
- Written Communication
- Answering Phones
- Organization
- Administrative Duties
- Maintaining Calendars
- Oral Communication
- Scheduling Appointments
- Sorting mail
- Scanning
Qualifications
- Years of experience: 2 years
- Experience level: Entry Level
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Hourly pay, Permanent employment, Temporary work, Work experience placement, Work at office, Shift work